Privacy Policy

Parimutuel Betting Management System
Privacy Policy

I. Introduction

Welcome to the Parimutuel Betting Management System ("Platform," "we," "our," or "us").

This Privacy Policy explains how we collect, use, disclose, and protect information when you access or use the Parimutuel Betting Management System, including any related websites, applications, and services (collectively, the "Platform").

By using the Platform, you acknowledge that you have read and understood this Privacy Policy.

II. Information We Collect

We may collect the following categories of information.

(a) Account Information

When you register for an account, we may collect:

• Full name
• Email address
• Username
• Password (stored only in encrypted/hashed form)
• Organization or tournament affiliation
• Account role (e.g., Administrator or Bettor)

(b) Betting Information

When you participate in wagering pools, we collect information necessary to administer the betting system, including:

• Wagers placed
• Selected teams
• Wager amounts
• Betting pool participation
• Transaction history
• Payout history
• Settlement records
• Account balances (if applicable)

(d) Device and Usage Information

We may automatically collect technical information such as:

• IP address
• Browser type
• Device type
• Operating system
• Login timestamps
• Session information
• Pages viewed
• Error logs
• Security logs

(e) Communications

If you contact us, we may retain:

• Email correspondence
• Support requests
• Bug reports
• Feature requests
• Administrative communications

III. How We Use Information

We use collected information to:

• Operate the Platform
• Administer betting pools
• Calculate parimutuel odds
• Settle wagering pools
• Process payouts
• Authenticate users
• Prevent fraud
• Detect unauthorized activity
• Maintain system security
• Improve the Platform
• Provide support
• Comply with legal obligations
• Communicate tournament updates

IV. Tournament Administration

Tournament administrators may have access to information necessary to operate their respective tournament, including:

• Registered participants
• Betting activity
• Betting pool totals
• Settlement information
• Payout calculations
• User account status

Administrators are responsible for handling participant information in accordance with applicable laws and tournament policies.

V. Sharing of Information

We do not sell personal information.

We may disclose information:

Service Providers

To vendors that assist with:

• Website hosting
• Cloud infrastructure
• Authentication
• Payment processing
• Email delivery
• Customer support
• Analytics
• Security monitoring

Legal Compliance

When required to:

• Comply with applicable law
• Respond to legal process
• Protect our legal rights
• Prevent fraud
• Investigate security incidents

Business Transactions

Information may be transferred as part of:

• Merger
• Acquisition
• Sale of assets
• Corporate restructuring

VI. Data Security

We implement commercially reasonable safeguards designed to protect information, including:

• Encryption in transit
• Secure authentication
• Role-based access controls
• Password hashing
• Audit logging
• Administrative access restrictions
• Secure cloud hosting
• Routine software updates
• Enterprise-grade edge security functions, including a Web-Application Firewall (WAF), DDoS Protection, Rate Limiting, Bot Protection, and TLS/HTTPS Encryption.

No method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

VII. Data Retention

We retain information only as long as reasonably necessary to:

• Operate the Platform
• Maintain tournament records
• Resolve disputes
• Comply with legal obligations
• Enforce our agreements

Historical betting records may be retained after tournaments conclude for auditing, reporting, and recordkeeping purposes.

VIII. Cookies and Similar Technologies

We may use cookies and similar technologies to:

• Maintain login sessions
• Remember user preferences
• Improve functionality
• Analyze Platform usage
• Enhance security

Users may disable cookies through browser settings, although some Platform features may not function properly.

IX. Your Rights

Depending on applicable law, users may have rights to:

• Access personal information
• Correct inaccurate information
• Request deletion of personal information
• Request restriction of processing
• Object to certain processing activities
• Receive a copy of personal information where legally required

Requests may be submitted using the contact information below.

X. Children's Privacy

The Platform is not intended for individuals under the age required by applicable law to participate in wagering activities.

We do not knowingly collect personal information from children.

XI. International Users

The platform is intended only for access by individuals within the United States. If the Platform is accessed outside the United States, your information may be transferred to and processed in jurisdictions where data protection laws may differ from those in your country.

XII. Third-Party Services

The Platform may integrate with third-party services, including payment processors, authentication providers, email services, or analytics providers.

These services operate under their own privacy policies, and we encourage users to review those policies.

XIII. Tournament Communications

We may send communications relating to:

• Tournament announcements
• Betting pool openings
• Settlement notifications
• Payout information
• Account security
• Platform maintenance

Users may not opt out of communications that are necessary for the operation or security of the Platform.

XIV. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Material changes will become effective upon posting the revised Privacy Policy with an updated Effective Date.

Continued use of the Platform after changes become effective constitutes acceptance of the revised Privacy Policy.

XV. Contact Information

Questions regarding this Privacy Policy may be directed to the betting manager or the PBCC Tournament Committee.